Minutes of the Meeting of Broughton Community Council
Held at the Memorial Centre, Quarry Road, Brynteg
on Monday 30 September 2019
Members
Councillor A Humphreys (Chair)
Councillor G Davies *Councillor A Lovett
*Councillor Miss N Davies Councillor Mrs L O’Donnell
*Councillor F Derbyshire *Councillor Mrs B Parry-Jones
Councillor T Alan Edwards *Councillor F Prince
*Councillor Mrs S Hughes Councillor Mrs B Roxburgh
*Councillor D Jarvis Councillor N Williams
Councillor Mrs E Jones Councillor Mrs S Williams
*Absent
Apologies were received from Cllrs. N. Davies, F. Derbyshire, S. Hughes, D.Jarvis, A. Lovett, B. Parry-Jones, and F. Prince.
51. LED LIGHTING PROJECT
The Clerk outlined the tendering process that had been undertaken and circulated a comparison document of the bids from the three contractors interviewed as part of the process. He had informed all contractors that the prime requirement was to provide lighting that served the needs of the community, particularly in terms of safety and deterring crime and anti-social behaviour i.e. whilst cost savings were important, this was not the primary factor.
Cllr. N. Williams, on behalf of the Working Group who had met the contractors, gave feedback, the main points being :
- Contractor A had given a very professional presentation but were the most expensive of the three by some considerable margin. They gave a twelve year warranty on their lamps, but only a one year warranty costs in terms of labour costs. They had considerable experience locally in this type of work.
- Contractor B manufactured their own lamps and showed Members examples of the different quality of lighting available. Based on this Contractor B stated that they could provide a lamps that both offered both cost savings and met the community council’s other requirements.
Contractor B provided the lowest bid and offered a ten year parts and labour warranty. They also had experience locally of this type of project.
- Contractor C was a contractor based locally. They offered a ten year parts warranty,
but only a one year labour warranty. They appeared to be the smallest contractor in terms of capacity. They were the second cheapest. - All three contractors were able to provide assistance with the preparation of a SALIX
funding bid.
Based on the interviews and supporting documents the Street Lighting Working Group recommended that Contractor B be commissioned to undertake the project.
Council agreed with the Working Group and agreed that Contractor B (Vision Snapfast) be appointed to undertake the work, subject to the Clerk obtaining from them written confirmation of the terms they provided at the interview and in subsequent emails, particularly in terms of price and warranty.
In addition, Council agreed to commission Vision Snapfast to utilise a contingency built into the cost to replace four lamps currently on BT poles at Clayton Road, Pentre Broughton, Windsor Road, New Broughton and Coronation Terrace, New Broughton
Minutes of the Meeting of Broughton Community Council
Held at the Memorial Centre, Quarry Road, Brynteg
on Monday 4 September 2019
Members
Councillor A Humphreys (Chair)
Councillor G Davies Councillor A Lovett
Councillor Miss N Davies Councillor Mrs L O’Donnell
*Councillor F Derbyshire Councillor Mrs B Parry-Jones
Councillor T Alan Edwards *Councillor F Prince
*Councillor Mrs S Hughes Councillor Mrs B Roxburgh
*Councillor D Jarvis Councillor N Williams
Councillor Mrs E Jones Councillor Mrs S Williams
*Absent
40. PENTRE BROUGHTON BOWLS CLUB
The Chair welcomed representatives of Pentre Broughton Bowling Club to the meeting. They expressed their concerns about the condition of the bowling green and wished to discuss how maintenance of the green could be improved. Whilst the land is owned by the community council the green is maintained by Wrexham County Borough Council through a Service Level Agreement (SLA).
Councillors emphasised that the green was a community facility and needed to be available for use by the general public. It was agreed that the opening times be published, perhaps on a Facebook page and a notice board, with a contact number which people could use to arrange use of the green.
It was agreed that the Bowling Club take on direct responsibility for the maintenance of the green, which would mean the SLA with WCBC would not be renewed. In exchange the community council would fund the purchase of the necessary equipment, up to £3000. The Bowling Club would meet the cost of maintenance of the equipment; however, the equipment would remain in the ownership of the community council.
41. WEBSITE DEVELOPMENT
The Chair welcomed Mr. Gary Edwards, Media Dynamics, to the meeting.
Mr Edwards gave some background to the company. He made the following points :
- The importance of linking a website to social media such as Facebook, Twitter etc.
- The ability to link the website to other organisations in the community the such as schools.
- The need for a “snappy” website address.
- The ability to generate income through sponsorship of the website.
Mr Edwards stated that he would update his proposal in view of the discussions which had taken place. He was thanked for his attendance.
Following Mr Edwards leaving the meeting the Clerk shared two other quotes that he had received. Members felt that, given Mr Edwards presentation, the cost and the fact that his appointment would be seen as supporting a local business, they would wish to appoint Media Dynamics as the preferred bidder, subject to his revised proposal being acceptable.
As it was important to progress this issue urgently, it was agreed that the final decision be delegated to the Chair.
42. RESIGNATION
The Clerk informed Members that he had received an email from Cllr. Phil Coops tendering his resignation on health grounds.
Members regretfully accepted the resignation. They also recognised his contribution to the community council in the past.
The Clerk would put the necessary procedures in motion to fill the vacancy.
43, COMMUNITY POLICING / ANTI-SOCIAL BEHAVIOUR
The Clerk stated that he had received the July and August statistics literally an hour before the meeting.
An email had been received from Sgt. Kate Davies apologising for the fact that statistics had not been provided on a monthly basis as agreed. Her email stated that the figures did not appear to show an increase in crime and anti-social behaviour. She went on to suggest that some matters were not being reported and that it was important that Members use the 101
phone number or the online web portal.
In addition, the email stated that an additional PCSO should be assigned to the Broughton area in October.
Members were concerned that the Police were suggesting that there had been no increase in crime / anti-social behaviour in the area. Members also expressed concern about the operation of the 101 number. In addition, they felt that Caia Park Partnership staff, who had been commissioned to work in the area, needed to take greater responsibility in reporting incidents they were aware of.
Cllr. Nigel Williams stated that he was to attend a meeting with key organisations to discuss these issues in more detail.
It was agreed that Sgt. Kate Davies be asked to attend the next meeting.
44. REMEMBRANCE SUNDAY
The Clerk stated that the working Group had met on 5 August 2019 and he outlined the recommendations from the Group :
- Service to take place at 1 pm
- The hymns were to be Abide with Me and Guide me O Thou Great Redeemer
- Beatitudes to be read by the Chair
- Brymbo Lodge FC to lay a wreath
- Beverley Parry-Jones to play the organ
- 100 lamppost poppies and a wreath had been ordered by the Clerk
- A donation of £31.50 made to the Royal British Legion
- Enquiries would continue to identify a bugler
- The programme had been drafted and suggested that 250 be printed
- Brynteg School Choir be invited to sing at the service. If they could not attend, then Ysgol Penrhyn be invited
Council agreed the above recommendations.
45. APOLOGIES FOR ABSENCE/ PERSONAL MATTERS
Apologies were received from Cllrs. Fred Derbyshire, Sarah Hughes, Derek Jarvis and Fred Prince.
Members accepted the above apologies.
There were no personal matters.
46. MINUTES OF THE LAST MEETING HELD ON 10 JULY 2019 / MATTERS ARISING
Members accepted the minutes as a true and accurate record.
Page 2 Item 16 – Cemetery
The gate leading to the new area had been removed as agreed.
Page 2 Item 20 – New Broughton Community Centre
The keys had been returned to WCBC.
Page 3 – Bank Mandate
A new mandate had been submitted to HSBC.
47. MINUTES OF MEETING HELD ON 29 JULY 2019 / MATTERS ARISING
Members accepted the minutes as a true and accurate record.
Page1 – 5 A Side Soccer Sessions
The Clerk stated that, unfortunately, the sessions had been abandoned due to a lack of numbers attending.
Page 2 – Fire at 16 Atlea, New Broughton
The Clerk stated that the monies had been deposited with Nightingale House.
48. PLANNING APPLICATIONS
P/2019/0633 – 52A Victoria Road, Brynteg
Members agreed to support the application
P/2019/0633 – Tree Work at 6 Cherry Field, New Broughton
Members had no objection to the work being undertaken.
FINANCE
The following payments / income were ratified :
Expenditure
Expenditure
- AVOW (July Salary) – £ 1346.13 Cheque No. 201961
- Scottish Power (June Energy Bill) – £ 1694.72 Cheque No. 201962
- AVOW (August Payroll) – £ 1346.13 Cheque No. 201963
- Nightingale House (Donation in lieu of
Goods and Services for Sharp Family) – £ 1000.00 Cheque No. 201964
- M & J Services (Final Payment re
Cemetery Project ) – £17,562.00 Cheque No. 201965
- Zurich Municipal (Insurance 12 months
to 21 Sept 2020) – £ 2958.27 Cheque No. 201966
- Shaw & Sons (New Cemetery Register) – £ 00 Cheque No. 201967
- Cancelled Cheque Cheque No. 201968
- Scottish Power (July Energy Bill) – £ 1751.29 Cheque No. 201969
- WCBC (New Swing at Solway Banks) – £762.35 Cheque No. 201970
- Royal British Legion Wreaths &
Lamppost Poppies – £ 319.50
Donation – £31.50
Total – £ 350.00 Cheque No. 201971
Income
- Wrexham County Borough Council –
Precept(Second Payment) -£47500.00 31 July 2019
Clerk Expenses
- Postage £ 23.04
- Printer Ink (March to August 2019) £ 24.43
Total £47.47
50. CORRESPONDENCE
- A quote had been received from TWM Traffic Control Systems for the purchase and installation of LED Speed Displays. Members from each of the four wards agreed to contact the Clerk to inform him of the preferred locations.
- Email from Utility Aid – Noted.
- Email from Zurich Insurance conforming that the cemetery itself is covered by the policy, but the headstones themselves are not. – Noted.
- Request from Coedpoeth Community Clerk informing the Council that they use a company called Unity Trust for internet banking. – Noted at this stage until the new Bank Mandate is in place.
- Request from Marie Curie for a donation. Members agreed not to donate at it is not based in the local area.
- Email from WCBC informing the Council that new fencing at Brynteg Memorial Park Play area would cost between £4000 and £9000, dependent on the type of fencing. However, the email also stated that fencing was not essential, given its location. Based on the advice from WCBC Members agreed not to renew the fencing.
- A further email from WCBC identified the cost of replacing chains on the swings at Brynteg Memorial Park would be £219.56. Members agreed to fund this.
- A meeting of the Environment Community Liaison Group was to be held on Monday 23 September 2019 at Wrexham Recycling Centre at 5.30 pm.
- The mayor’s Charity Dinner is due to take place at the Ramada Plaza Hotel on Friday 4 October 2019. It was agreed that the Chair and his wife attend to represent the Council.
- An email from Paul Rogers (WCBC) had been received stating that he had received a number of complaints re. the issues of the lighting unit at 12 Clayton Road, Pentre Broughton. The Clerk has informed him that the issue would be considered, along with others, as part of the LED Conversion Project.
- An email confirming that monies for the sale of three fence panels for £75 (as previously agreed by Council) had been paid into the Council’s bank account.
- An email from Jim Nuttall , Broughton History Society – Noted.
- Members noted the comments of the Auditor General in a letter dated 22 August 2019.
51. Member’s Questions / Any Other Business
- The Clerk informed Members that the Street Lighting Working Group was due to
meet three lighting contractors on Friday 20 September 2019. In was intended that
the Group make a recommendation at an additional Full Council meeting on Monday
23 September 2019.Following this meeting, arrangements for Remembrance Sunday
would be discussed.
- A request was made for funds to purchase flower bulbs for planting in the area. The
request was agreed up to an amount of £200.
- Members were informed that the development of the Solway banks Hub was
continuing. Given that the facility was well used by many children in the Broughton
area it was agreed to contribute a sum not exceeding £500 towards the decoration of
the facility.
(Cllr Andrew Humphreys declared an interest in this issue and took no part in the
debate).
Signed…………………………. (Chair)
Date…………………………………………
