Minutes of the Annual Meeting of Broughton Community Council.
Held at the Memorial Centre, Quarry Road, Brynteg on Wednesday 9th May, 2018 at 7:00pm
Members
Councillor Mrs B Roxburgh (Chair)
Councillor G Davies (Vice-Chair)
Councillor P Coops Councillor Mrs E Jones
*Councillor Miss N Davies *Councillor R Jones
Councillor F Derbyshire Councillor Mrs S Kearns
Councillor T Alan Edwards *Councillor Mrs L O’Donnell
Councillor Mrs S Hughes Councillor F Prince
Councillor A Humphreys *Councillor N Williams
*Councillor D Jarvis Councillor Mrs S Williams
*Absent
Councillor Mrs Roxburgh thanked the Council for all their help and support during her year of office.
871. APPOINTMENT OF CHAIR.
Councillor G Davies was appointed Chair of the Community Council for the ensuing year. Councillor Davies thanked Councillors for their support. He also thanked Councillor Mrs Roxburgh for all her hard work during her time as Chair.
The Chair, and Members, sent their best wishes to Councillor N Williams for a speedy recovery.
872. APPOINTMENT OF VICE-CHAIR.
Councillor A Humphreys was nominated to be Vice Chair.
Members endorsed Councillor Humphreys as Vice- Chair for the ensuing year. .
873. CHAIR’S ALLOWANCE.
It was resolved that the Chair’s allowance of £200 be paid for the ensuing year.
874. DATES AND VENUES OF MEETINGS.
Resolved:
‘That meetings of the Community Council be held on the second Wednesday of each month, with the exception of August. Meetings would be held in the Memorial Hall, Brynteg up to and including October. From November Meetings would alternate with New Broughton Community Centre and the Memorial Hall’
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Members also agreed that in 2018/19 the Meeting dates for the July and December be held on the third Wednesday of the month..
A list of the Meeting dates for the ensuing year was circulated by the Clerk.
875. APPOINTMENT TO REPRESENTATIVES OF OUTSIDE BODIES.
The Clerk gave details of current representatives.
It was resolved that the following Members serve on the under mentioned outside bodies:
Brynteg Primary School – Vacancy..
New Broughton C.P. School -Councillor F Prince
Black Lane C.P. School -Councillor Mrs B Roxburgh
Memorial Centre, Brynteg -Councillor Mrs B Roxburgh
Broughton Partnership Board -Councillor Mrs L O’Donnell
“ Mrs S Kearns
“ Mrs S Williams
Brymbo Steelworks Site Liaison -Councillor Mrs B Roxburgh
“ F Prince
“ F Derbyshire
Urban Villages -Councillors Mrs B Roxburgh
-Councillor Mrs S Williams.
New Broughton Management
Committee -Councillor N Williams
“ F Derbyshire
“ T Alan Edwards
Cemetery Working Group -Councillor Mrs E Jones
-Councillor D Jarvis
-Councillor F Prince
-Councillor Mrs B Roxburgh.
Brymbo Heritage Group –Councillor Mrs S Williams
“ Mrs B Roxburgh
“ N Williams
“ G Davies
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- APOLOGIES FOR ABSENCE/PERSONAL MATTERS.
Apologies for absence had been received from Councillors Miss N Davies, D Jarvis, R Jones, Mrs L O’Donnell, and N Williams.
877. DECLARATIONS OF INTEREST.
None.
878. COMMUNITY POLICING /ANTI-SOCIAL BEHAVIOUR ISSUES
PCSO Sophie Jones was in attendance Statistics for April circulated.
Present issues-distraction burglaries and theft of tools from work vans. The Police will distribute leaflets urging residents to be vigilant
The Council have asked for the Police to attend the Annual Remembrance Service in November.
The PCSO informed the Council that the Group linked with the ASB was growing in size.
Two Meetings had been held to look at this issue. Councillor Mrs Williams gave feedback from the Meetings the second of which had been held with AVOW to see if they could suggest organisations who could provide support.
Contact details had been sent to the Clerk.
Members agreed that the Clerk contact the organisations with a view to them attending the June Community Council Meeting.
The Chair thanked PCSO Jones for her attendance and she left the Meeting.
879. MINUTES AND MATTERS ARISING.
Resolved that the Minutes of the meeting held on 11th April, 2018, be confirmed and signed as a correct record .The minutes were duly signed by the Chair.
Matters Arising:
Page 474-Reference 860-LED Lighting-update given. Figures , hopefully, for June Meeting.
Page 474-Reference 861-the Clerk informed WCBC that the Community Council had agreed to fund the cost of the works.
Page 475-Reference 864-Community Agent-update given.
Page 475-Reference 864-Outreach Workers-see item 878 above.
Page 475-Reference 864-Summer Event-the Chair gave an update. Tea dance/afternoon tea being held on 8th July at the Memorial Hall.
Page 475- Reference 864-Data Protection-update given.
Page 475-Reference 864-Request for additional lights on Gatewen Road-response received from WCBC-no funding available.
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Page 476-Reference 865-LDP-Councillor T Alan Edwards gave an update. Urging residents to respond.
Page 477-Reference 866-Black Lane School-request needs to be from PTA plus Members concerned that donation already given within last twelve months.
Page 477-Reference 866-Final Accounts-Return Forms received from Grant Thornton on 14th April. Final Accounts 2017/18 considered under Finance-see item 881 below.
Page 477-Reference 866-School/ Road Safety Signs-children’s ‘entries’ received and will be ‘judged’ at end of Meeting.
Page 477-Reference 867-Christmas Lights-discussed at Meeting on 18th April and Members looking at possible locations.
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880. PLANNING APPLICATIONS.
The following Planning Applications had been received and were considered by the Meeting:
P/21018/0324-Two-storey rear extension-The Old Chapel, Broughton Road, Lodge, Wrexham.
-no comments/observations
P/2018/0335-Two-storey side extension, internal alterations and new access-121 Moss Valley Road, New Broughton, Wrexham.
-no comments observations.
Other Planning Items:
- Local Development Plan Consultation (2013-2028).-deadline for responses 31st Concern re pressure of proposals will put on infrastructure.
- WCBC-Proposed Traffic Regulation Order-Dale Road/Gatewen
-no comments/observations.
881. FINANCE.
Various financial items were considered: i-
i- 2017/18 Final Accounts Report.
The Clerk circulated copies of the 2017/18 Final Accounts Report to Members and went through it in detail.
He drew attention to the level of Balances and also the Council’s proposals/ commitments for future projects which were highlighted in the Report and had been discussed at various previous Council Meetings..
The Notification for the Inspection of the Accounts would be displayed (including on the website).
Members agreed the report and for the Accounts to be submitted to the Council’s Internal Auditors (JDH Business Services).for audit.
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ii- Members agreed that the following payments be ratified/approved:
(a)- WCBC-Trade Refuse-half year – £724-00-Cheque number 201847
(b)-AVOW-May pay – £975-79-Cheque number 201848
( c)-Scottish Power-April – £1672-82-Cheque number 201849
(d)-G Davies-Chair’s allowance – £200-00-Cheque number 201850
iii- Donations.
The following request had been received and was considered: at the Meeting
Bobath- Cerebral Palsy-noted
iv- WCBC- Budget Reductions for the Parks Budget
The Clerk reported that he had received a letter asking whether the Community Council would support (financially) the cost of a seasonal ranger. Members agreed to consider this for 2019/20. However, they requested that the Clerk raise with WCBC the fact that part of Moss Valley falls within the boundary of Gwersyllt Community Council and whether Gwersyllt had been asked to contribute..
882. COMMUNITY PROJECTS.
Deferred.
883-BROUGHTON CEMETERY.
i- Headstone Safety-the Clerk updated Members. The stonemasons had confirmed that they still wished to carry out the work. No invoice received for the deposit for the materials.
ii- Spoil Heap-the Clerk reported that he had requested the usual contractor to empty the spoil heap-still outstanding. The Clerk would contact the contractor as the latest burials were gradually getting closer to its location and it was now a matter of urgency..
iii- Re-location of Spoil Heap-a second quote had now been
Some minor alteration to the specifications meant that the first quote would have to be revisited. See also point ii above as the need for its removal is urgent.
iv- Regulations-invoice still due for the notices.
v- Working Party-still outstanding-to convene before next meeting of the Community Council-additional issue re land stability.
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- CORRESPONDENCE.
The following items of correspondence had been received:
a- Brymbo Heritage-Roots to Shoots-Big Lottery Funded Project-dates of up and coming Meetings-noted.
b- WCBC-Community Inclusion Grants-one off grants to support the development of community-based activities or lunch clubs-noted
c- Independent Review Panel of Town & Community Councils-‘pop in’ sessions ‘ across’ Wales to seek views-noted
d- Kingdom April Monthly Report-noted
e- Invitation to Girl-guiding Clwyd Annual Review on 17th May-noted.
885. MEMBERS QUESTIONS.
a- Councillor Mrs B Roxburgh raised the issue of the lack of bins on Moss
b- Councillor Derbyshire asked whose was the responsibility for keeping the footpath from Colliery Road up to Plas Power-Members thought that this was the responsibility of Groundwork
c- The Chair asked if details of the Tea Party on 8th July could be put on the Council’s Website-areed
The Clerk reminded Members that the next Meeting of the Community Council would be on Wednesday 13th July at the Memorial Centre, Brynteg.
……………. Presiding Chair.
……………………. Date
