Minutes of the Meeting of Broughton Community Council.
Held at the Community Centre, Bersham Road, New Broughton on Wednesday 13th June, 2018 at 7:00pm
Members
Councillor G Davies (Chair).
Councillor A Humphreys (Vice-Chair)
Councillor P Coops *Councillor R Jones
Councillor Miss N Davies *Councillor Mrs S Kearns
Councillor F Derbyshire Councillor Mrs L O’Donnell
Councillor T Alan Edwards Councillor F Prince
*Councillor Mrs S Hughes Councillor Mrs B Roxburgh
Councillor D Jarvis Councillor N Williams
Councillor Mrs E Jones Councillor Mrs S Williams
*Absent
The Chair welcomed Councillor N Williams back to the Council following his illness.
He also welcomed George Powell and a colleague from the Wrexham Warehouse Project plus a Member of the public.
The Clerk reported that tonight’s Meeting had been originally scheduled for the Memorial Hall , Brynteg , but had had to be relocated to New Broughton at the last minute due to the Memorial Hall being unavailable.
886. LED LIGHTING AND FINANCING
Apologies had been received from Jones Lighting who were unable to attend the Meeting.
Members agreed to invite them to the July Meeting to progress the issue. Members also agreed that 2/3 Members should meet Jones Lighting prior to the Meeting to explore issues in more detail-(the Chair and Councillors D Jarvis and N Williams ‘volunteered’)depending on Councillor’s availability. The Clerk would contact Jones Lighting for possible dates.
887.COMMUNITY POLICING/ ANTI-SOCIAL BEHAVIOUR ISSUES
PCSO Sophie Jones together with George Powell and colleague were in attendance. PCSO Jones circulated the Statistics for May and these were discussed.
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Councillor Mrs Williams raised the issue of ‘cold-callers’ some of whom were visiting residents up to 9 .pm. in the evening.
In particular Barnardo’s was highlighted as an organisation that was ‘guilty’ of this.
Members agreed that the Council raise the issue with Barnardo’s and stress the disservice it does to the Charity.
Councillor Mrs Williams asked if there were any courses helping residents to deal with cold callers-enquiries would be made.
George Powell then addressed the Meeting to explain what the workings of the Warehouse Project involved.
He went through the background and what the Project could offer-stressing that they had worked successfully with various communities in the past.
He also suggested that a visit to the Project would be worthwhile. The Clerk would contact the Project to discuss possible dates.
Members agreed that Councillors F Derbyshire, Mrs B Roxburgh, N Williams, and Mrs S Williams (and Police representatives) would meet to discuss possible ways forward and activities which would involve a ‘mix’ of individuals.
The Chair thanked PCSO Jones, George Powell and colleague for their attendance and they left the Meeting..
888. APOLOGIES FOR ABSENCE/PERSONAL MATTERS.
Apologies for absence had been received from Councillors Mrs S Hughes and Mrs S Kearns.
The Clerk reported that Councillor R Jones had now been unable to attend Council Meetings for over 6 months due to work commitments.
Members agreed that a vacancy be declared on the Community Council and advertised accordingly.
The Clerk would write to Councillor Jones accordingly.
889. DECLARATIONS OF INTEREST.
Councillors F Derbyshire and F Prince in relation to Agenda Item 892 (Request for Donations).
890. MINUTES AND MATTERS ARISING.
Resolved that the Minutes of the meeting held on 9th May, 2018, be confirmed and signed as a correct record .The minutes were duly signed by the Chair.
Matters Arising:
Page 481-Reference 879-Forge Road-Councillor N Williams gave an update.
Page 481-Reference 879-Community Agent-no progress. Clerk to meet Robert Louden (WCBC) who has taken over the running of the project.
Page 481-Reference 879-Summer Event-the Chair gave an update. Details would be put on the Council’s Website.
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Page 482-Reference 879/880-LDP-the Clerk reported that the Council’s response had been sent. He had now received correspondence informing him that the Consultation Period had been extended to 16th July.
Page 482-Reference 881 i-Accounts back from Internal Audit-see Finance 892 i below.
Page 483-Reference 881 iv-Parks Budget-to be discussed further when considering 2019/20 Budget.
Page 484-Reference 885 b-Councillor N Williams gave an update..
891. PLANNING APPLICATIONS.
The following Planning Applications had been received and were considered by the Meeting:
P/21018/0414-Single-storey rear extension-21 Hall View, Caego, Wrexham.
-no comments/observations
P/2018/0485-Constrruction of decking ( in retrospect)-2 Cross Lane, Pentre Broughton, Wrexham.
-no comments observations.
892. FINANCE.
Various financial items were considered:
i- 2017/18 Final Accounts Report.
The Clerk went through the Internal Audit Report in detail.
He drew attention to various issues raised in the Report:
i- Outstanding Invoice for Burials-Invoice had been raised and paid in 2018/19
ii- Website-additional information needed for Website (Copy of Annual Audited Accounts; Register of Interest; Co-optins; Political Affiliations)-Members agreed that Website be updated.
iii- Need to Register with ICO-agreed
iv- Quantify amounts for Projects-agreed
v- Contract of Employment-agreed
Members agreed the Annual Return be signed by the Chair and submitted to the Council’s External Auditors (Grant Thornton).for audit.
ii- Members agreed that the following payments be ratified/approved:
(a)- AVOW-June pay – £975-79-Cheque number 201851
(b)-Scottish Power-May – £1728-54-Cheque number 201852
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(c)-A Lloyd-upper and lower fields – £1028-00-Cheque number 201853
(d)-WCBC-St.lighting mtce – £4334-11-Cheque number 201854
(e)-WCBC-Play area mtce-half year
£5265-60
“ “ repairs £54-07
£5319-67-Cheque number 201855
(f)-Isycoed CC-incorrect banking – £60-00-Cheque number 201856
(g)-Wrexham CAB-April-September – £3750-00-Cheque number 201857
(i)-JDH Business Services-audit fee – £400-80-Cheque number 201858
iii- Donation.
The following requests had been received and were considered: at the Meeting : (Councillors F Derbyshire and F Prince ‘declared an interest’ in item a and left the Meeting for this item).
a- Glan Yr afon Tenants & Residents Association-agreed donation of – £120.
b- Home Start-agreed donation of £50
893. COMMUNITY PROJECTS.
Councillor N Williams gave an update re Christmas Lights-approximately 14 locations had been identified. Paperwork had also been received from WCBC.
Councillor Coops updated Members re History Group Remembrance Event on 12th November at the Memorial Hall.
Also consider a Remembrance Garden by the Memorial Hall which could include metal poppies which could come from the Ironworks near Oswestry.
894-BROUGHTON CEMETERY.
i- The Working Party had met at the Cemetery and various issues had been highlighted. These included the ‘placing’ of headstone bases around the Cemetery perimeter; additional memorials being put. on graves in contravention of the Cemetery’s rules; and various other items relating to individual graves. Members agreed that the Clerk should write to the local stonemason instructing him to remove the headstone bases and that additional memorials should not be installed on graves. Members also agreed that work on headstones –highlighted in the report- should be undertaken as soon as possible and that until
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progress is made on these items approval would not be granted for further memorials to be erected. The letter should be sent recorded delivery
ii- Spoil Heap-awaiting invoice..
iii Re-location of Spoil Heap-a second quote had been received. Some minor alteration to the specifications meant that the first quote would have to be revisited. Upon receipt Members gave the Chairman delegated powers to award the contract. The successful contractor would also be asked to look at the issue of land stability in the existing Cemetery
iv- Regulations-invoice still due for the notices.
v- Update given on Remembrance Service.
895. CORRESPONDENCE.
The following items of correspondence had been received:
a- WCBC-Town & Community Forum-21st June at 4 .pm.-noted.
b- WCBC-Mayor’s visit to Church -24th June at 11 .am.-noted
c- AVOW AGM-20th July at am.-noted.
d- Kingdom May Monthly Report-noted
896. MEMBERS QUESTIONS.
a- Councillor Mrs S Williams requested that the future of New Broughton Community Centre be put on the Agenda for a future Meeting-agreed.
b- Councillor N Williams enquires whether a licence would be required to show films in the Memorial Hall. He also asked the Council to consider the purchase of additional notice boards-
c- The Chair raised the issue of overhanging trees by New Broughton Community Centre.
The Clerk reminded Members that the next Meeting of the Community Council would be on Wednesday 18th July at the Memorial Centre, Brynteg.
……………. Presiding Chair.
……………………. Date
