Minutes of the Meeting of Broughton Community Council. Held at the Memorial Centre, Quarry Road, Brynteg on
Wednesday 14th February, 2018 at 7:00pm
Members
Councillor Mrs B Roxburgh (Chair).
Councillor G Davies (Vice-Chair)
Councillor P Coops Councillor Mrs E Jones
Councillor Miss N Davies *Councillor R Jones
*Councillor F Derbyshire *Councillor Mrs S Kearns
*Councillor T Alan Edwards Councillor Mrs L O’Donnell
*Councillor Mrs S Hughes *Councillor F Prince
Councillor A Humphreys Councillor N Williams
Councillor D Jarvis Councillor Mrs S Williams
*Absent
The Chair welcomed Councillor Coops to his first Meeting.
838. LED LIGHTING AND FINANCING.
The Clerk updated Members re the current position with the Community Council’s lighting stock and issues that had to be addressed.
He had contacted the Clerk at Gwersyllt who were in the process of upgrading their lighting to LED and had spoken to Salix with whom Gwersyllt had dealt with re the financing.
Unfortunately Jones Bros., who were carrying out the works in Gwersyllt, were unable to attend the Meeting but had offered to come to the March Council Meeting.
Members agreed to invite Jones Bros. to attend the March Meeting of the Council.
839. COMMUNITY POLICING / ANTI-SOCIAL BEHAVIOUR.
Community Policing:
The Clerk distributed. the latest statistics and asked Members to let him know of any issues so that he could raise them with the Police.
He also had copies of Referral Forms from the Youth Justice Service.
Councillor Mrs S Williams raised concerns re the fire at the garage at the rear of the Community House.
Anti-Social Behaviour
Councillor N Williams updated Members re a Meeting that had been held on 7th February with Craig Matthews (WCBC) .Also in attendance were Councillors T Alan Edwards and Mrs S Williams; PCSO’s Amanda Collins and Sophie Jones; and the Clerk to discuss Youth Provision.
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Members raised concerns re possible duplication with Brymbo Community Council who already had some provision in place.
Following a discussion Craig Matthews agreed to forward his options/proposals to the Clerk for the Council to consider.
It was also agreed that the Clerk would contact Brymbo to see if they were willing to meet with Broughton to discuss the issues.
The Clerk reported that he had forwarded this request to Brymbo and was awaiting their reply.
Members also asked for any feedback from the Public Meeting that had been held in the Memorial Hall that had been arranged by the WCBC Councillor for Bryn Cefn to discuss various issues with residents.
840. APOLOGIES FOR ABSENCE/PERSONAL MATTERS.
Apologies for absence had been received from Councillors F Derbyshire, T Alan Edwards, Mrs S Hughes, R Jones, Mrs S Kearns, and F Prince.
The Clerk informed Members that he had been contacted by Brynteg School asking whether the Community Council’s representative was able to attend their Governor’s Meetings. The Clerk informed Members that the issue was that Governor’s Meetings tended to take place in the afternoons at the end of the school day and that Member’s with work commitments could find it difficult to attend.
841. DECLARATIONS OF INTEREST.
Councillor N Williams –Agenda Item 843 Planning Reference P/2018/0033.
842. MINUTES AND MATTERS ARISING.
Resolved that the Minutes of the meeting held on 10th January, 2018, be agreed as a correct record .The minutes were duly signed by the Chair.
Matters Arising:
Page 457-Reference 831-Community Agent-funding received from WCBC.
Page 457-Reference 831-Outreach Workers-discussed under Community Policing above (Agenda Item 839).
Page 457-Reference 831-Community Centre –awaiting confirmation from WCBC re action to reduce costs had/were being implemented.
Page 457-Reference 831-Councillor Davies reported that a St.David’s Day Event had been arranged at Brymbo and that transport had been organised..
Page 457-Reference 831-the Clerk confirmed that he had e-mailed WCBC re the extension of the 30.mph. limit plus he had requested that the ‘pavement’ be cleared.
Page 457-Reference 831-Planning Applications- Meeting of the Town & Community Council Forum held on 1st February. Still looking to implement the withdrawal of ‘paper copies’ of Planning Applications from April on a trial basis-would not include major developments.
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Page 457 Reference 831-Refuse Bins –Solvay Banks-Councillor N Williams confirmed that WCBC had agreed to replace the refuse bin at no cost to the Community Council.
Page 458-Reference 833-Donations- cheques sent.
Page 459-Reference 833-Street Lighting-see Agenda Item 844 below.
Pages 459/460-Reference 836-Big Wheel Project –Councillors Mrs B Roxburgh and D Jarvis gave feedback –discussion re location of Wheel-another Meeting to be scheduled.
-Roots to Shoots-Councillor N Williams gave feedback of the proposals some of which would be of direct benefit to Broughton and the surrounding area.
843. PLANNING APPLICATIONS.
The following Planning Applications had been received and were considered at the Meeting:
P/2018/0004-Change of use of land to create extension to existing residential caravan site (4 no. pitches) for the purpose of occupation of the Applicant and Dependents as identified in Planning Appeal Ref: APP/H6955/A/16/3144761-Former Stables B5101, Southsea, Wrexham.
-the Clerk read out a response that he had sent back on behalf of the Council following a discussion with the Chair and other Members.
-he also reported that the local Residents Association had submitted
objections.
-following a discussion Members agreed the Council’s response and opposed the Application.
P/2018/0033-Extension to existing domestic garage-New Broughton Farm, Southsea Road, New Broughton , Wrexham.
-Councillor N Williams , having declared an interest left the Meeting.
-the Council agreed that there was overdevelopment of the site and to request a detailed site plan.
Councillor N Williams returned to the Meeting
P/2018/0038- Application for tree works-Works to Tree (T1 Sycamore) subject to Tree Preservation Order No. WCBC 263:cut about 10-12 limbs off bottom of tree-10 Bridge Street, Southsea, Wrexham.
-no comments/observations.
P/2018/0059-Application for variation of condition no. 2 imposed under Planning Permission code P/2016/0279 to allow amendments to windows and doors in south west and north east elevations of the dormer bungalow-Clayton Arms, Moss Hill, Moss, Wrexham.
-no comments/observations.
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Further Planning Applications were received after the Agenda was sent out and were considered at the Meeting:
P/2018/0039-Renewal of Outline Planning Permission for the erection of a two-storey dwelling (previously granted under code P/2013/0050)-Mondray, Francis Road, Moss, Wrexham.
-the Clerk informed Members that the Community Council had previously considered this Application under P/2013/0050 and also P/2009/1005 and had made no comments/observations.
-noted
P/2018/0082-Two-storey side extension-21 Moss Hill, Moss, Wrexham.
-no comments/observations.
Other Planning Issues:
Feedback from Town & Community Council Forum Meeting on 1st February re proposal to cease providing Council’s with ‘paper’ copies of Planning Applications-see Agenda Item 842 Page 462 above.
844. FINANCE.
Various financial items were considered:
i- Members agreed that the following payments be ratified/approved:
(a)-AVOW-4th quarter Play-schemes
£3539-50-Cheque number 201824
(b)-AVOW-February pay
£975-79-Cheque number 201825
(c)-All Saints Church-donation £500-00-Cheque number 201826 (d)-Broughton PCC-donation
£500-00-Cheque number 201827
(e)-Scottish Power-January £1726-48-Cheque number 201828 (f)-WCBC-Street light-mtce-£4334-11
– “ “ -reps- £1523-20
£5857-31-Cheque number 201829
(i)-WCBC-office rent
£500-00-Cheque number 201830
ii-Donations.
The following ‘Request for Donations’ had been received:
a- Nightingale House-agreed £100.
b- Tenovus-noted
c- OWL-request more details/ someone to attend Meeting.
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ii- Community Agent.
The Clerk reported that he had received funding (£9220).
iii- Internal Auditor
Members agreed to appoint JDH Business Services as the Council’s Internal Auditor for 2017/18
Members noted their offer re Data Protection compliance and would make further enquiries.
iv- Street Lighting.
The Clerk reported that he had received correspondence from WCBC with regards to 34 lighting units which needed replacing.
Members agreed that the Council give approval , on Health & Safety grounds, to WCBC to replace the columns as soon as possible. It was also agreed that LED lights be fitted in the replacement units at the same time.
v- Service Level Agreements-WCBC
The Clerk informed Members that he had received SLA’s from WCBC for the following:
a- Street Lighting –Repair and Maintenance-slight reduction in unit
b- Members noted the Internal Auditors recommendations re going out to tender for this service.However, in view of item iv above, and the need/desire to upgrade to LED lights Members agreed that until the replacements and upgrades had been achieved that the Council remain with WCBC before retendering.
Members agreed that the Clerk sign the SLA.
c- Play areas-Members agreed to the SLA.
d- Bowling Green Maintenance-Members agreed the SLA for Brynteg but agreed to cease maintaining the bowling green in New
845. COMMUNITY PROJECTS.
Councillor N Williams updated Members. Working Group/s to be set up.
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846-BROUGHTON CEMETERY.
i- Relocation of the Spoil Heap –one quote had been received. Clerk to contact Councillor Prince and ask if any of the other firms are going to submit a quote. Consider again at March Meeting.
ii- Grass cutting-2 quotes received . Two other expressions of interest but nothing submitted. Members considered the 2 quotes and decided that Allan Lloyd be awarded the contract for 2018-minimum of 10 cuts per year-plus additional cuts when/if needed.
iii- Cemetery Regulations- waiting for installation of signs.
iv- Health & Safety work-letter sent to stone mason (13th
v- The Clerk reported that he had received notification from the Welsh Assembly that no charge should be levied for infant burials. Members noted that Broughton was already operating this policy and had been for a number of years.
vi- The Clerk reported that invoices had been raised for burials up to the end of December.
847. CORRESPONDENCE.
The following items of correspondence had been received:
a- Independent Review Panel on Town & Community Councils-consultation event on 7th March at 9-30 in the Memorial Hall, Wrexham-the Chair expressed an interest in attending
b- One Voice Wales-membership offer of 50% of the full fee (£425-50)-noted.
848. MEMBERS QUESTIONS.
Members raised a number of concerns/issues:
i- Councillor Mrs O’Donnell-manhole cover on the road opposite Berse Gardens was still loose-the Clerk would raise the issue with WCBC.
ii- Councillor N Williams informed Members that his local primary school was designing its own ‘road safety’ signs for installation outside the Members agreed to fund the cost of the ‘winning’ signs-should be no more than a couple of hundred pounds (3 signs in total).
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iii- Councillor Mrs S Williams expressed concern re the number of potholes on Rose Hill-Clerk to raise with WCBC.
The Clerk informed Members that the next Meeting of the Council was on Wednesday 14th March at the Community Centre, New Broughton.
……………. Presiding Chair.
……………………. Date
