Minutes of the Zoom Meeting of Broughton Community Council
on Wednesday 10 February 2021
Members
Councillor A Humphreys (Chair)
Councillor Miss N Davies (Vice Chair)
Councillor G Davies Councillor Mrs L O’Donnell*
Councillor Mrs B Parry-Jones* Councillor F Prince*
Councillor T Alan Edwards Councillor N Williams
Councillor Mrs B Roxburgh* Councillor Mrs S Williams
Councillor D Jarvis* Councillor A Lovett
Councillor Mrs E Jones Councillor S Feely
Councillor C Williams
34-. APOLOGIES FOR ABSENCE
Apologies were received from , B Roxburgh, D Jarvis, L. O’Donnell, F Prince and B. Parry Jones. The apologies were accepted.
- DECLARATIONS OF PERSONAL INTEREST
There were no declarations of personal interest.
- MINUTES OF MEETING 19 NOVEMBER 2020
The minutes were accepted as a true and accurate record.
Matters arising :
(i) A Member felt that the comments made in relation to the election of a new councillor should not appear in the minutes. The Clerk pointed out that the Member who made the comments had requested that the comments be included.
It was agreed therefore that the Member who made the comments should be named.
The Clerk stated that he would revise the minutes accordingly.
(ii) It was pointed out that the new councillor’s surname was Williams, not Robinson. The Clerk apologised for the error and said that he would amend the minutes accordingly.
- MINUTES OF THE MEETING 11 JANUARY 2021
The minutes were accepted as a true and accurate record.
Matters Arising :
(i) The Clerk informed Members that he had sent the details of the agreed precept for 2021/22 to Wrexham County Borough Council.
(ii) It had been agreed at the meeting that a decision on whether to subscribe to the Business version of Zoom for meetings would be made at this meeting.
It was agreed to subscribe on a monthly basis.
- FLOODING
A discussion took place in relation to the recent floods, with the New Broughton community being particularly severely affected. A number of points were raised :
- The poor, delayed response from Wrexham CBC on the day of the flooding, in particular the difficulty in obtaining sandbags.
- A number of residents had been evacuated to Southsea Church.
- Wrexham CBC had reacted better in terms of the clean-up in the following days.
- 200 sandbags had now been delivered for in case of any future problems.
- Concern that gulleys are not cleaned often enough.
- The need for lockable grit boxes to store the sandbags on a more permanent basis.
Agreed :
(i) That the community council purchases lockable grit bins and trolleys up to a total maximum value of £1000, to be located around the community.
(ii) The Clerk sends a thank you letter to Rev. Marshall and Mr & Mrs D Price for their assistance in relation to the flooding issues.
FINANCE
(i) The Clerk provided Members with details of income and expenditure for the period November 2020 to January 2021,
Members agreed the payments.
(ii) The Clerk had mentioned that one of the Internal Auditor’s recommendation had been to “consider the adoption of the One Voice Wales Framework for Financial Regulations” and the Clerk had said that he would bring a revised version of the Community Council’s Regulations to this meeting.
However it was felt that, whilst there were a number of sections which could be incorporated into the regulations, much of the details wasn’t required by a council of this size.
Agreed : The Clerk would bring a revised version to the next meeting.
PLANNING APPLICATION – 31-37 Coed Efa Lane, New Broughton.
The Clerk had supplied details of the application, which was a request by Wrexham CBC to convert an area into car parking.
Whilst Members were generally supportive of the application there was concern that the spaces could be misused by people having more than one vehicle and thus taking up more than their allocated bays. In addition it was suggested that drop bollards be considered as had been used in other areas.
The Clerk would pass on these comments to the Planning Department.
CORRESPONDENCE
(i) WCBC had submitted a proposed Service Level Agreement for 2021/22 relating to the inspection and of playgrounds.
Members agreed the SLA.
(ii) PCSO Report -Noted.
(ii) Receipt from ICO confirming the registration renewal – Noted.
(iv) WCBC had submitted details of two tenders for the installation of a Play Area at Broughton Heights – it was felt that a site visit by a small group of Members, with the appropriate WCBC Officer in attendance if available, would be useful.
Agreed – To defer further discussion until the next meeting
(v) Email from Offa Community Council requesting donations for the creation of a statue relating to the Royal Welsh Fusiliers, who have always had a close relationship with Wrexham.
Agreed : That further discussion take place when more information becomes available.
(vi) Renewal of the subscription to the Society of Local Community Clerks is due
Agreed : That the Clerk renew the subscription.
(vii) A letter from Simon Baynes, MP expressing his condolences to local residents who had been affected by the recent floods. The Clerk reminded Members that he had also visited the affected areas and spoken to some of the residents.
(viii) A renewal notice from Currys in relation to insurance of the laptop used by the Clerk
Agreed : Not to Renew.
(ix) Further correspondence from Wrexham CBC regarding the invoice for office rental at Brynteg Memorial Hall. Members still felt that, with the facility being unavailable to use for much of the year, the full twelve months invoice should not be paid. However a compromise should be put to Wrexham CBC to pay a proportion of the year, from the date in November 2020 when a keypad to access the building was first highlighted.
Agreed : That the Clerk submit this proposal to WCBC, emphasising that they would wish to continue using the office in 2021/22.
(x) Members had previously discussed the feasibility of removing the tree stumps at the cemetery. A quote had been received from Mr A Lloyd amounting to £1,431.
Agreed : Members make enquiries for further quotes before a final decision is made.
42.ANY OTHER BUSINESS
(i) A Member expressed concern that facemasks were being discarded in the streets – Noted.
(ii) Tree planting was being undertaken in Southsea by the flyover.
(iii) Brynteg Environmental Fund – Members for that community had discussed how to best use the allocated £1500 funding. They had decided to use the budget to purchase seven planters for locating at the Darby Road shops.
Agreed : That permission be given to purchase the above planters within the allocated budget.
(iv) A Member raised the possibility of purchasing defibrillators for the community
Agreed : That a Working Group comprising Cllr N. Williams, Cllr A. Humphreys, Cllr. G., Cllr. S. Feely and Cllr. C. Williams be established to investigate the option and report back to Council at a future date.
Signed …………………………………… (Chair)
Date ……………………………………………….
